Contract Management

  • Centralize the company contracts in a single repository
  • Manage a contract’s life cycle in a collaborative manner
  • Anticipate key milestones of a contract

Usually companies encounter important difficulties managing supplier contracts. As they are sometimes all over the place in the company, in formats or detail levels that are very inconsistent, signed contracts are often unrecognized by purchasing advisors or buyers. They are sometimes obsolete and therefore rarely measure up in their application to what was predicted; savings that were expected at the beginning are theoretical and don’t materialize.

The Ivalua Buyer Contract Management solution was conceived to remedy these problems. It provides a clear and structured framework that brings together all the contracts in a single database. It offers functionalities for the management of the life cycle of a contract, from the creation in collaborative mode to archiving, through the creation of amendments.

There are many gateways with the other Ivalua Buyer modules such as the supplier database, product catalogs, or the e-sourcing process.

In addition, users can configure their own alert systems based on key milestones of the contract.

Finally, contract reporting gives the management a full visibility on existing contracts as well as real time analysis by purchasing category, buyer, supplier, organizational entity, etc.

Collaborative writing of contracts

  • Management of contracting parties and related authorizations
  • Storage of the main negotiated conditions offering quick access for the users
  • Maintaining a library of sample contracts
  • Generating contracts in Word format based on pre-existing templates
  • Creating different contract validation systems based on the type, activity segment and resource allocation of the contract
  • Generating invoice schedules

Distribution and consultation of the repository

  • Multi-criteria search engine
  • Contract description file
  • Management of the scope of the contract (category, organization)
  • Available listing of all of the negotiated articles as part of the contract
  • Configuration of  contract access level permissions by user profile
  • Confidentiality of data and / or attached documents with the Ivalua Buyer authorization system
  • Direct link with the supplier repository

Monitoring and management of contracts

  • Management of amendments and history of contract renewal
  • Management of contracts renewal by tacit agreement and possibility of automatic renewal
  • Setting of alerts tied to key dates of the contract
  • Overall planning of contracts currently executed