The e-procurement suite is composed of 5 modules that allow the management of different stages of the procurement process: from importing supplier catalogs to invoice processing, including purchase requisitions management, purchase orders and deliveries.
The user has a single entry point to the application to issue a purchase request for listed or unlisted products, or for the procurement of services.
In addition to the efficiencies gained over the entire procurement chain, Ivalua’s e-procurement tools contribute to better control of spend by assigning purchase requests to the best existing contracts and by applying an appropriate validation workflow as well as budget monitoring. Purchase requisition grouping functions allow buyers to aggregate purchases created by disparate requests and to launch an appropriate e-sourcing event (RFx, auction, etc.) for suppliers to meet the needs of requisitioners while obtaining the best price for goods.
The use of high performance e-procurement tools offers numerous short-term benefits, both in terms of administrative efficiencies and in terms of spend visibility and control:
Ivalua’s teams and consulting partners provide the skills and expertise necessary for the successful deployment of the Spend Analysis tool, and for the best possible use of the analyses that it produces.
Starting with the client’s functional specifications, Ivalua experts work in close collaboration with their teams to configure the activated modules, set up the validation workflows, the alert systems, the data import, treatment and export procedures, the interfaces with other tools and the analytical indicators and reports.
It is important to migrate existing historical data to Ivalua Buyer, to maximize the analytical potential of the system, right from the start of production. Ivalua assists customer’s data migration with its ETL tool (extract, transform, load), to mass transfer historical data from existing sources (Excel, other information systems, ERP, etc.).
Ivalua’s teams install the interfaces necessary to perfectly integrate Ivalua Buyer into each client’s environment, using our standard connectors designed for the principal ERP (Enterprise Resource Planning)/accounting systems on the market.
In addition to the application documentation and existing help screens, Ivalua and its partners offer onsite training or e-learning courses adapted to each type of user group.
The software is licensed and installed locally by the client. The client’s IT service takes charge of the administration of the application. They can subscribe to the application maintenance and user support services provided by Ivalua as they see fit.
Ivalua’s SaaS offer includes the provision of the application, the maintenance and the hosting of the software on account of the customer. This comprehensive service is offered over a contractually determined period for a monthly fee.
The On Demand offer allows the client to subscribe to the same service as in SaaS mode, but over a much shorter period, linked to a particular event: for example, an RFQ or an auction. Therefore, pricing is established on an event-by-event basis and on the frequency of tool usage in order to manage these events.