e-Sourcing

• Definition of the project type (consultation, renegotiation, etc.)
• Tracking of the key stages for each project (general project planning)Collaborative work of the project participants
• Reporting and tracking of the expected financial gains
• History of information exchange (internal and external) via the forum

• Information gathering; collection and consolidation of needs/data before RFPs are sent
• Creation or selection of forms from a library of templates
• Progress tracking of supplier responses
• Targeted follow-up function
• Consolidated view of the investigation results

• Configuration of the proposals folder, with the possibility to import items to quote from Excel
• Management of multi-round quotes and of supplier proposal iterations
• Supplier proposals entered online or by upload of Excel files (via a secure extranet)
• Collaborative grading of supplier offers
• Comparative analysis of supplier offers

• Option to initiate auction by retrieving the RFQ result data 
• Data and message update in real time, without recapture
• Different types of auction possible (by rank, by price, Dutch auction, etc.)
• Multi-lot auction management
• Price adjustment weighting by supplier
• Gain simulation analysis

The implementation of high performance e-sourcing tools offer many short term advantages, in terms of workload for the buyers as well as for decision support and purchasing in the best possible conditions:

• Time saving in distributing the consultation and in collecting and analyzing the responses
• Decision support for the selection of the supplier with multi-criteria analysis and simulation functions
• Higher productivity for the purchasing team, with a comprehensive view of the project and an optimal distribution of work among the team
• Better negotiation levers with a powerful cost breakdown tool
• No loss of history or data when changing buyers, complete traceability and logging of every step of the consultation
• Time saving for the supplier in retrieving  RFP data, formalizing the response and sending follow-up documents
• Real time auction platform with trustees who promote transparency, confidence and  apply strong pressure on price through to the conclusion of the auction

• Complete functional coverage of e-sourcing
• Native integration with supplier repositories
• Ability to treat multi-lot, multi-round and multi-currency cases
• Advanced cost breakdown features
• Algorithm to compare supplier offers
• Secure supplier’s extranet
• Complete traceability and generation of purchasing file history
• Intuitive ergonomics, easy to learn

Ivalua’s teams and consulting partners provide the skills and expertise necessary for the successful deployment of Ivalua Buyer, and for rapid and sustainable adoption by internal users and suppliers.

Starting with the client’s functional specifications, Ivalua experts work in close collaboration with their teams to configure the activated modules, set up the validation workflows, the alert systems, the data import, treatment and export procedures, the interfaces with other tools and the analytical indicators and reports.

It is important to migrate existing historical data to Ivalua Buyer, to maximize the analytical potential of the system, right from the start of production.
Ivalua assists customer’s data migration with its ETL tool (extract, transform, load), to mass transfer historical data from existing sources (Excel, other information systems, ERP, etc.).

Ivalua’s teams install the interfaces necessary to perfectly integrate Ivalua Buyer into each client’s environment, using our standard connectors designed for the principal ERP (Enterprise Resource Planning)/accounting systems on the market.

In addition to the application documentation and existing help screens, Ivalua and its partners offer onsite training or e-learning courses adapted to each type of user group.

Ivalua partners with consultants who have recognized expertise in each purchasing category, and perfect knowledge of the e-sourcing modules of Ivalua Buyer. Responding
to the needs of the client, these consultants can provide expertise during the event or even manage the event from A to Z on behalf of the client. The consultant’s pricing can thus be all-in-one, by stages, or through “success fees”.

Running an auction smoothly primarily requires good preparation, adequate training of internal participants and suppliers, and the leadership of a third party trustee who has complete mastery over the auction platform.
Ivalua partners with purchasing consultants who are highly experienced in the running of auctions and familiar with the Ivalua Buyer platform, who follow the client through the entire process of the auction, or through the conception of a more ambitious program of auctions.

The software is licensed and installed locally by the client. The client’s IT service takes charge of the administration of the application. They can subscribe to the application maintenance and user support services provided by Ivalua as they see fit.

Ivalua’s SaaS offer includes the provision of the application, the maintenance and the hosting of the software on account of the customer. This comprehensive service is offered over a contractually determined period for a monthly fee.

The On Demand offer allows the client to subscribe to the same service as in SaaS mode, but over a much shorter period, linked to a particular event: for example, an RFQ or an auction. Therefore, pricing is established on an event-by-event basis and on the frequency of tool usage in order to manage these events.