Invoice Management

  • Reduce overhead, risk of errors and disputes
  • Track the progress of supplier invoices closely
  • Control the invoicing/payment process with the aim of improving supplier relations

Electronic invoice processing responds to three important objectives: productivity gains, reduced paper usage, and streamlined purchasing and accounting processes.

Consequently, Ivalua Buyer’s Invoice Management module was designed to manage the entire invoice reconciliation process, enabling collaboration between buyers and accountants, and interfacing seamlessly with the ERP or the company’s accounting tools.

Data from previously processed invoices or recognized by an OCR/Scanning tool are imported along with the image files of scanned invoices; this data is then associated with order and receipts data directly within Ivalua Buyer, and ultimately supplemented by further reconciliation adjustments.

Finally, the tool provides detailed analyses of invoiced expenditures by budget, organization, supplier and commodity.

Invoice capture

  • Rapid capture mode that takes advantage of the latest web 2.0 technologies
  • Pre-initialization based on supplier/contract/order/receiving data
  • Management of multiple sales tax systems and multiple currencies
  • Importing of scanned invoices and data extracted from invoices
  • Total or partial invoicing

Invoice processing

  • Multi-budget and accounting allocation
  • Configurable invoice approval workflow with price and quantity exception management
  • Configuration of blocking and non-blocking alerts for faster handling of discrepancies
  • Up-to-date delegation option
  • Monitoring of invoiced expenses by line of budget
  • Integration with accounting tools for bookkeeping entry and provisioning