Electronic invoice processing responds to three important objectives: productivity gains, reduced paper usage, and streamlined purchasing and accounting processes.
Consequently, Ivalua Buyer’s Invoice Management module was designed to manage the entire supplier invoice processing chain, enabling collaboration between buyers and accountants, and interfacing seamlessly with the ERP or the company’s accounting tools.
Data from previously processed invoices or recognized by an ADC tool are imported along with the image files of scanned invoices; this data is then associated with order and receipts data directly within Ivalua Buyer, and ultimately supplemented by further charges.
Finally, the tool provides detailed analyses of invoiced expenditures by line of budget.
The use of high performance invoice management tools that are integrated into the e-procurement chain greatly improves administrative load, cycle times and supplier relations:
Ivalua’s teams and consulting partners provide the skills and expertise necessary for the successful deployment of the Spend Analysis tool, and for the best possible use of the analyses that it produces.
Starting with the client’s functional specifications, Ivalua experts work in close collaboration with their teams to configure the activated modules, set up the validation workflows, the alert systems, the data import, treatment and export procedures, the interfaces with other tools and the analytical indicators and reports.
It is important to migrate existing historical data to Ivalua Buyer, to maximize the analytical potential of the system, right from the start of production. Ivalua assists customer’s data migration with its ETL tool (extract, transform, load), to mass transfer historical data from existing sources (Excel, other information systems, ERP, etc.).
Ivalua’s teams install the interfaces necessary to perfectly integrate Ivalua Buyer into each client’s environment, using our standard connectors designed for the principal ERP (Enterprise Resource Planning)/accounting systems on the market.
In addition to the application documentation and existing help screens, Ivalua and its partners offer onsite training or e-learning courses adapted to each type of user group.
Ivalua offers an optional supplier invoice digitization solution, including the following services:
The software is licensed and installed locally by the client. The client’s IT service takes charge of the administration of the application. They can subscribe to the application maintenance and user support services provided by Ivalua as they see fit.
Ivalua’s SaaS offer includes the provision of the application, the maintenance and the hosting of the software on account of the customer. This comprehensive service is offered over a contractually determined period for a monthly fee.
The On Demand offer allows the client to subscribe to the same service as in SaaS mode, but over a much shorter period, linked to a particular event: for example, an RFQ or an auction. Therefore, pricing is established on an event-by-event basis and on the frequency of tool usage in order to manage these events.