Supplier Repository Management

Ivalua - Spend solutions > Products > Buyer > Supplier Repository Management

Provide complete, reliable and up-to-date information about suppliers
Provide access to supplier information anywhere in the world
Communicate in such a way as to attract prospective suppliers

Beyond basic supplier data (administrative and accounting) the strategic management of supplier relations requires additional information that is often scattered, insufficiently formalized and thus poorly distributed and hard to access.

Ivalua Buyer's Supplier Repository module was designed to respond to these issues. In addition to a common supplier repository accessible to all, it offers a framework to formalize a detailed "supplier file" containing descriptive information, a record of relations with the supplier and the evolution of their performance over time. For maximum time savings, the supplier file is updated automatically by information systems that already exist within the company, by external databases, internet sources and by the buyer himself. With the supplier's portal in secure extranet mode, the supplier can access and update their data, RFPs and any other authorized information.

Finally to be validated, the supplier goes to a public portal that is freely accessible on the Internet. The supplier is guided through the validation process that will result in Purchasing Management making the decision to reference the supplier or not. As part of logic of expanded sourcing, this portal becomes a powerful purchasing marketing tool for recruiting new suppliers.

Main functionalities

Benefits

Our advantages

Services

Deployment modes

Supplier repository management

Multi-criteria supplier search engine
Advanced supplier contact management
Supplier classification tree management (part of the Group and subsidiaries)
Validation process for the creation of a new supplier
Dynamic management of the supplier database

Available supplier information

Administrative data and financial health indicators
Management of supplier’s documents (certifications, quality assessments, etc.)
Spending analyses and supplier dashboards
Overview of all interactions with the supplier
Synthesis of change and supplier risks
Web alerts configuration (SCAN™ Technology)
Direct insertion of partner information in the Supplier File

Supplier portal

Supplier access via secure extranet with user name / password
Data update by the supplier and notification of the buyer for validation
Publicly accessible supplier portal
Online supplier registration with validation workflow

The implementation of a supplier repository brings numerous benefits, as much in terms of work load for the buyers as for decision and better management of risks

Single window for supplier information at the heart of purchasing Information Systems
Shared vision of the supplier throughout the Purchasing community
Increased richness and reliability of supplier information
Significant reduction of data captured by buyers
Better forecasting and management of supplier risks
Easy decision making when consulting a supplier in an RFx
High visibility for Purchasing Management with an attractive public portal for suppliers
Greater clarity and readability for the supplier registration process
Better control over the creation/deletion/change of status of a supplier

Single supplier file accessible to all and sorted into categorized tabs
Supplier hierarchy management (group, title, location)
Level of information adaptable to the position of the supplier in its hierarchy.
Automatic feeding and updating of information into the Supplier File
Ability to customize the supplier portal on-demand (design, ergonomics, key functions) with a merge and purge function
Native integration with other Ivalua Buyer functions

Ivalua’s teams and consulting partners provide the skills and expertise necessary for the successful deployment of Ivalua Buyer, and for rapid and sustainable adoption by internal users and suppliers.

Design and Configuration

Working from customer specifications, Ivalua’s functional experts operate in close collaboration with the client’s teams to configure the specific modules, validation workflows, alert systems, data import/processing/export procedures, as well as the interface with other tools and the indicators and reports parameters.

Data migration

It is important to migrate existing historical data to Ivalua Buyer, to maximize the analytical potential of the system, right from the start of production.
Ivalua assists customer’s data migration with its ETL tool (extract, transform, load), to mass transfer historical data from existing sources (Excel, other information systems, ERP, etc.).

Integration

Ivalua’s teams install the interfaces necessary to perfectly integrate Ivalua Buyer into each client’s environment, using our standard connectors designed for the principal ERP (Enterprise Resource Planning)/accounting systems on the market.

Training

In addition to the application documentation and existing help screens, Ivalua and its partners offer onsite training or e-learning courses adapted to each type of user group.

Data cleansing assistance and the creation of a common supplier repository

If additional resources are required, Ivalua can mobilize specialized teams - to cleanse the data utilizing the Ivalua Buyer toolset. These teams can be set up at the client’s office if necessary. This is the case when a client must merge many preexisting supplier databases, in order to create a common repository that is free of supplier duplication and other common anomalies.

Acquisition

The software is licensed and installed locally by the client. The client’s IT service takes charge of the administration of the application. They can subscribe to the application maintenance and user support services provided by Ivalua as they see fit.

SaaS

Ivalua’s SaaS offer includes the provision of the application, the maintenance and the hosting of the software on account of the customer. This comprehensive service is offered over a contractually determined period for a monthly fee.

On Demand

The On Demand offer allows the client to subscribe to the same service as in SaaS mode, but over a much shorter period, linked to a particular event: for example, an RFQ or an auction. Therefore, pricing is established on an event-by-event basis and on the frequency of tool usage in order to manage these events.

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