Requests from catalogs, contracts, punchouts or free-text all can be routed through approval workflows configured to specific types of content or value.
Capture needs directly from requisitioners using a familiar online buying experience that guides users throughout the process. Save time by subject matter experts and managers by workflow routing of only exceptional items. Budgets and projects are warned before orders are generated.
Orders are communicated to suppliers for acknowledgment and a formal change-order process tracks evolving needs.
Automating the creation of multiple orders from one requisition (or vice versa) saves time for buyers. Communication through the Supplier Portal or via EDI/cXML brings the supplier into the process without reliance of fax, mail or email. Change order processing reduces maverick spend of adding to existing orders after approval.
Advanced ship notices from suppliers and final receipts signify fulfillment of orders.
By making deliveries and reciepts part of the same process, re-entry of data is minimized. Suppliers can note shipments in advance (or ask permission to ship, in some cases), and buyers can enter receipts by approving the same ship notices. Workflow can notify requisitioners of received items and services to streamline their acknowledgement before invoicing.
Track actual and planned spending commitments against budgets managed online or imported from your financial system.
Stop buys before they start by checking requisitions against the current budget. Control budgets better by not simply seeing remaining budget amounts but also pre-committed budget (in the form of requisitions and orders not yet invoiced). Communicate budget encumbrance from requisitions and orders back into the budgeting ERP or other accounting system(s).