eProcurement

Modern user experience meets enterprise control

 

 

 

 

Procurement Metrics that Matter in 2020 Ardent Partners' Annual Survey Results of Chief Procurement Officers

P2P Catalog Display

Make buying easy for everyone.

eProcurement empowers your employees and suppliers. Simplify the buying experience, maximize compliance and manage all spend.

 

 

 

 

Our users went right into the system with only a few training guides. Our team believes they didn't event need to use the guides because the system was easy to navigate. One surprise for us was how easy it was to manage our catalogs. We have more control and flexibility than we had before.
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Purchase Requisitions

A better buying experience

  • Find what you need, fast Powerful search to help employees find products and services they need from internal or external catalogs with the same shopping-like experience, create kits or save favorites.
  • Increase collaboration Route requests via procurement or other stakeholders for input, launch spot bidding to suppliers from a requisition, share key information via instant messaging.
  • Balance spend control and business pace Configure workflow to apply the right level of control, set up alerts and default values that streamline the approval process, approve from anywhere with our mobile application.
  • Ensure accurate accounting Generate accounting entries for different ledgers, manage taxes appropriately and connect to your accounting system.

Purchase Orders

Efficient and collaborative orders

  • Digitize large volumes quickly Automate the creation of multiple orders from one requisition, leverage EDI/cXML technologies to accelerate large volumes of POs.
  • Achieve true supplier collaboration Allow your supplier to amend a PO quantity, item reference or delivery date according to his stock capabilities. Spot modifications at a glane and decide upon them in one click. Supplier acknowledgement is only one click away fro them too.
  • Follow policy Automatically assign cost categories based on the user profile and the type of purchase, while keeping track of your budget.
  • Control those change orders A simple, collaborative and controlled change order process with complete audit trail.

Receiving

Simplify this tedious process

  • Get ready for delivery Suppliers can send Advanced Shipping Notices (ASNs), allowing you to know in advance details of the delivery and prepare for it to secure just-in-time inventory management.
  • Benefit from an agile receiving process Auto-receiving for mere commodities, partial receipt for staggered delivery or receipt controlled by a workflow for strategic spend, all business cases have their answers.
  • Don't miss deadlines Users are notified about future receipts and can receive anywhere thanks to our mobile capabilities.
  • Easily manage delivery quality Gather your users' feedback about product or service that is delivered and accelerate the return process when necessary.

Budget Tracking

Track actual and planned spend

  • Control and manage budgets your way Manage budgets by fiscal year, cost center, organization, project, etc.
  • Seamless integration Easily import and load budgets from your financial system and configure chart of accounts.
  • Budget analysis Conduct budget line spend analysis based on progress and know all usage against a budget.
  • Stay informed Configure alerts and track encumbrance (requisition), commitment (order), usage (invoice).

Services Procurement

Realize the value of all services spend

  • Increase your talent reach Easily leverage all talents channels (contingent labor agencies, freelancers, consultancies, MSPs), accelerate selection process, ensure perfect match between talent and need.
  • Achieve end-to-end process excellence Speed up talent on/offboarding, ensure compliance with policies & legislation (rate cards, master agreements) and secure re-engagement process.
  • Ensure quality service Get full visibility of service quality with deep granularity (from supplier and project levels to individual contributor level), assess against milestones, deliverable, KPIs, whether you work on a SOW or a time & material basis.
  • Stay on budget Monitor cost and project cadence in real-time through consumption alerts, timesheet and milestone approvals.

Planned Order Collaboration

Digital supply chain collaboration

  • Effective communication Communicate automated and planned orders (e.g., from MRP system) to suppliers in multiple ways
  • Collaborate digitally on direct material transactions Leverage EDI /cXML and supplier portal to ensure accurate quantity, time, etc.
  • Increase efficiency Configure appropriate tolerances for automated confirmation
  • Quickly address exceptions Identify potential disruptions with exception queues allowing for fast action.
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