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PKP Energetyka, launched the implementation of Ivalua’s state-of-the-art Procurement and Sourcing solution with the participation of OptiBuy.

Paris, France – 15th January, 2019PKP Energetyka is a leader in the construction and maintenance of contact line systems as well as railway electrical power engineering in Poland. It has been operating since 2001 and belongs to one of the largest investment funds worldwide – CVC Capital Partners. It employs 5500 employees in 9 facilities throughout Poland and as the only Distribution System Operator [DSO], it has its own distribution network in the country.

In recent years, the company has been consistently implementing advanced technological solutions, thus improving the quality, safety and effectiveness of its operations. The Company has already implemented a Workforce Management solution, IT tools supporting the safety management system of train operations and a maintenance system for railway vehicles along with mobile and virtual training solutions.

PKP Energetyka  decided to implement a SaaS (Software-as-a-Service)-based Advanced Procurement solution, delivered by Ivalua.  Their goal was, among other things, to increase the safety of transactions, the effectiveness of internal processes, to ensure a solid foundation for long-term development and to build competitive advantage.

“DACH & Eastern Europe is a strategic market for us and we are thankful to PKP Energetyka for choosing Ivalua. We look forward to adding significant value to their full process automation. With Ivalua’s easy-to-use solution and Optibuy‘s expertise, we will deliver measurable and great results to PKP Energetyka and strengthen our position in the Polish Market” explains Franck Lheureux, General Manager EMEA at Ivalua.

Over the course of the year-long project, PKP Energetyka will implement the modules facilitating the registration of Contracts, e-Catalogs, Tender Management, Supplier Relationship Management (SRM) and finally, Invoice handling.

The key goals are not only the safety or optimization and acceleration of the Procurement processes as such. The Company also cares about the user experience, suppliers and the transparency of Procurement operations within the entire organization. The Ivalua system meets the expectations, both at the operational and strategic level. The possibility of integrating the new tool with the solutions already adopted within the organization, including SAP, is also of crucial importance.

Up until now, the orders and tenders of the company were frequently handled manually,  which was time and labour intensive.  The Ivalua solution will automate some of the processes – proceedings, negotiations and approval of contracts as well as invoicing. It will help employees eliminate errors, shorten the time spent on Procurement processes and enable the use of transaction history or contracts database.

OptiBuy, the consulting agency will be responsible for the implementation. The company is proud of its extensive experience gained during similar projects, both in Poland and Europe-wide.

“We hope that the cooperation with such an experienced Ivalua partner as OptiBuy, will give us the desired effects. What convinced us was the certified team.  Moreover, we believe that the presented experience of the supplier will enable us to configure the new system to optimally tailor it to the needs of our internal processes, while ensuring the maximum level of user-friendliness” says one of the representatives of PKP Energetyka, involved in the project.

“In the era of process automation and computers handling numerous daily tasks, buyers can make strategic decisions like which supplier to choose and sign a contract with. The integrated database of suppliers or the functionality enabling to run tenders, facilitate the process and provide an abundance of precious data. The buyers, with just one click, will be able to view the offer and define the potential of a given supplier, potential risks or even view the cooperation history – both for small and larger quantity purchasing activities. This is one of several possibilities offered to the organisation by the procurement software” says Mateusz Borowiecki, Managing Director at OptiBuy.


About PKP Energetyka

PKP Energetyka S.A. began full operational activity as of 1st October 2001, following a corporate restructure, commercialization and privatization of Polskie Koleje Państwowe [Polish State Railways]. Currently, it is responsible for 3.4 % of the domestic energy consumption and has 5.3% contribution in the sales of energy to end-users. The only shareholder of PKP Energetyka S.A. is Caryville Investments Sp. z o.o., owned by CVC Capital Partners, one of the largest investment funds worldwide. It manages funds entrusted by renowned financial and state bodies as well as pension funds. Within almost 35 years, our fund has managed over 300 investment projects worth almost 60 billion dollars, in Europe, USA and Asia.


About OptiBuy

OptiBuy is an international consulting company specializing in Procurement management. We offer a wide range of excellent Procurement solutions, using our global network of offices (in Poland, Czech, Switzerland, Germany and China), in-depth market knowledge and extensive set of IT tools. We are one of the leading companies, dealing with Procurement consultancy in Central-Eastern Europe. We specialize in Procurement cost optimization (cost reduction projects), Global Sourcing projects as well as the implementation of specialist Procurement software solutions (Ivalua and NextBuy).

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