Procurement

Modern digital experience meets enterprise control

Procurement Datasheet

Procurement@2x

Make buying easy for everyone.

Digital procurement to empower your employees and suppliers. Simplify the buying experience, achieve high adoption and manage all spend.

The solution that combined much better usability...with better functionality is Ivalua, a world class, end-to-end suite of procurement modules.

Purchase Requisitions

A better buying experience

  • Find what you need, fast Powerful search to help employees find products and services they need, create kits or save favorites.
  • Procurement assistance Route requests via procurement or others as needed. Launch spot bidding directly from a requisition.
  • Configure workflow to suit your needs Configurable requisition types with workflows, alerts, default settings that streamline the request and approval process.
  • Ensure accurate accounting Generate accounting entries for different ledgers, manage taxes appropriately and connect to your accounting system.

Purchase Orders

Efficient and effective orders

  • 100% digital Automate the creation of multiple orders from one requisition and manage POs by type with specific workflows.
  • Effectively communicate with suppliers Deliver POs through the Supplier Portal or via EDI/cXML and suppliers acknowledge by logging in or clicking a button directly in their email.
  • Follow policy Automatically assign cost categories based on the user profile and the type of purchase, while keeping track of your budget.
  • Control those change orders A simple, collaborative and controlled change order process with complete audit trail.

Receiving

Simplify this tedious process

  • Workflow for all scenarios Whether total or partial receipts for short-shipments, backorders or quality issues, configure workflow to meet your needs.
  • Advanced shipping notice Suppliers can use “draft” receipts as ASNs or use workflow, minimizing re-entry of data.
  • Use your mobile device Complete and convenient receiving capabilities via your phone.
  • Simple Returns Process returns through similar forms.

Budget Tracking

Track actual and planned spend

  • Control and manage budgets your way Manage budgets by fiscal year, cost center, organization, project, etc.
  • Seamless integration Easily import and load budgets from your financial system and configure chart of accounts.
  • Budget analysis Conduct budget line spend analysis based on progress and know all usage against a budget.
  • Stay informed Configure alerts and track encumbrance (requisition), commitment (order), usage (invoice).

Advanced Services Procurement

Source, contract, buy and manage your services spend and suppliers

  • Capture or request service needs Capture contingent labor profiles, skill levels, delivery location, duration, milestones and rate cards – either from templates or hiring managers.
  • Fulfill services Order SOW-based services directly off established SOWs and contracts or initiate Spot Bids right from a purchase request.
  • Collaborate with suppliers Enhanced collaboration with suppliers for services provisioning including evaluation, assignment, on-boarding, time-sheet, invoicing and profiles.
  • Ensure compliance and evaluate services Keep track of service delivery, milestones or contractual terms. Use scorecards to evaluate performance from stakeholders.